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Integrated Children's System

Placement Information Record

The Placement Information Record supplements the key information provided to carers in the Referral and Information Record. It is completed at the time a child becomes looked after. It contains key information required by carers in order to provide appropriate care for an individual child and the parental agreements to:

  • a period of accommodation under s20;
  • specified medical treatments;
  • delegation of a number of responsibilities including, for example, consent to overnight stays;
  • contact arrangements.
  • The Placement Information Record replaces The Placement Plan Parts One and Two of the 1995 Looking After Children Materials.

    View Integrated Children's System Placement Information Record (PDF format)

    Completing the Placement Information Record

    When the child or young person is placed the Placement Information Record should be completed and put on the child or young person’s file. Copies should be provided to the following people:

    • the child or young person, in accordance with his or her age and understanding;
    • the child or young person’s parents;
    • the carers;
    • the family placement social worker, where the child or young person is placed with foster carers.

    In all cases, except emergencies, all sections of the Placement Information Record should be completed by the time a child or young person is placed. It is important for carers to have all of the information at the start of the placement. Particularly in relation to key health issues, dietary requirements and daily routines for younger children). Where this is not possible as much information as possible should be entered on the record. All remaining sections of the Placement Information Record should be completed as soon as reasonably practicable thereafter (see the Arrangements for Placement of Children (General) Regulations, 1991).

    Key Features

    The first section of the Record asks for the following information:

    • Placement Details

      The Reason for Placement and Placement Code completed in this section relates to the categories and codes used in the Department of Health SSDA 903 return. A code is also asked for in relation to the Type of Placement. This information will assist councils at a strategic level in planning and reviewing the type and level of the resources it has for looked after children. To support practitioners in completing this section a full list of codes is provided on the last page of the record.

    • Carer(s)’s Details

      This is a record of the carer(s)’s names and their relationship to the child or young person. Where a child or young person is placed with foster carers, relatives or friends, details of all other household members should be included. This may include the child or young person’s brother(s) or sister(s) if placed together. The details of Household members should correspond to any records held by the family placement team and all adult members of the household should have been police checked or included in police checks being made where appropriate.

      Where a child or young person is placed in any type of residential accommodation the name of the key worker and unit manager should be recorded.

    • Provision of Information to carers

      This records details of the information provided to carers, including whether a Care Plan has been completed and why it is necessary for the child/young person to be being looked after now. Where a previous placement has ended the reason for this should be clearly and sensitively recorded.

      It is easier for children and young people to settle in a placement if they have had the opportunity to meet and spend time with the carers before they move. This section of the Placement Information Record and Agreements also records details of arrangements for the child/young person to visit prior to the start of the placement.

      Finally, details are recorded about the Child/young person’s routines and the extent to which these will be followed within the placement. It is important to maintain a child/young person’s routines wherever possible. Guidance on the type and level of information to be recorded is included in the record.


    The next section of the Placement Information Record is structured around the seven developmental dimensions of children’s needs. Emotional and Behavioural Development is the first dimension, and follows from the preceding section on Placement Routines. Carers reported that they found it helpful to have information about a child/young person’s Emotional and Behavioural Development recorded at the beginning of the record.

    • Developmental dimensions

      Each of the developmental dimensions contains two types of information:

      - Key background information about the child or young person and their family

      This builds on the information already provided to carers through the Referral and Information Record. For example in the Health dimension:

        Yes No
    4. Does the child/young person have any outstanding medical or dental appointments?
    5. Is there an appointment card?
      If Yes, has this been given to the carers?

    - Arrangements and actions

    These identify who will be responsible for taking any actions necessary to meet the child or young person’s needs. For example:

    Health: Arrangements and actions  
    Who will take the child/young person for
    routine medical and dental treatment?
     
    Who will take the child/young person to any outstanding medical or dental appointments?
     
    If costs are incurred, for example if the
    appointment is some distance from the
    placement, how will these be met?
     

    The Health dimension contains parental consent to particular medical treatment(s) and must be signed by the child/young person’s parent and/or the council with social services responsibilities if they hold parental responsibility.

    Contact Arrangements are recorded in the section covering Family and Social Relationships. It is expected that details of all members of the child/young person’s birth family and significant others will be recorded in this section even when contact arrangements are not yet in place.

    The final section of the Placement Information Record contains the agreements for a child/young person becoming accommodated. It should be completed by the parent(s) or person(s) with parental responsibility, the child/young person, where appropriate, and the carers.

    The completed Placement Information Record and Agreements should be signed by the team manager and copied to all parties.

    The Placement Information Record should be updated prior to each statutory review.

     
     
     
    By Steve Walker, David Shemmings and Hedy Cleaver
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