Integrated Children's System
Placement Information Record
Placement Information Record supplements the
key information provided to carers in the Referral and
Information Record. It is completed at the time a child
becomes looked after. It contains key information required
by carers in order to provide appropriate care for an
individual child and the parental agreements to:
| a period of accommodation
specified medical treatments;
delegation of a number of responsibilities including,
for example, consent to overnight stays;
The Placement Information Record replaces The Placement
Plan Parts One and Two of the 1995 Looking After Children
Integrated Children's System Placement Information Record
Completing the Placement Information Record
When the child or young person is placed the Placement
Information Record should be completed and put
on the child or young person’s file. Copies should
be provided to the following people:
- the child or young person, in accordance with
his or her age and understanding;
- the child or young person’s parents;
- the carers;
- the family placement social worker, where the
child or young person is placed with foster carers.
In all cases, except emergencies, all sections of the
Placement Information Record should be
completed by the time a child or young person is placed.
It is important for carers to have all of the information
at the start of the placement. Particularly in relation
to key health issues, dietary requirements and daily routines
for younger children). Where this is not possible as much
information as possible should be entered on the record.
All remaining sections of the Placement Information Record
should be completed as soon as reasonably practicable
thereafter (see the Arrangements for Placement of Children
(General) Regulations, 1991).
The first section of the Record asks for the following
The Reason for Placement and Placement Code completed
in this section relates to the categories and codes
used in the Department of Health SSDA 903 return. A
code is also asked for in relation to the Type of Placement.
This information will assist councils at a strategic
level in planning and reviewing the type and level of
the resources it has for looked after children. To support
practitioners in completing this section a full list
of codes is provided on the last page of the record.
- Carer(s)’s Details
This is a record of the carer(s)’s names and their
relationship to the child or young person. Where a child
or young person is placed with foster carers, relatives
or friends, details of all other household members should
be included. This may include the child or young person’s
brother(s) or sister(s) if placed together. The details
of Household members should correspond to any records
held by the family placement team and all adult members
of the household should have been police checked or included
in police checks being made where appropriate.
Where a child or young person is placed in any type of
residential accommodation the name of the key worker and
unit manager should be recorded.
Provision of Information to carers
This records details of the information provided to carers,
including whether a Care Plan has been
completed and why it is necessary for the child/young
person to be being looked after now. Where a previous
placement has ended the reason for this should be clearly
and sensitively recorded.
It is easier for children and young people to settle
in a placement if they have had the opportunity to meet
and spend time with the carers before they move. This
section of the Placement Information Record and Agreements
also records details of arrangements for the child/young
person to visit prior to the start of the placement.
Finally, details are recorded about the Child/young person’s
routines and the extent to which these will be followed
within the placement. It is important to maintain a child/young
person’s routines wherever possible. Guidance on
the type and level of information to be recorded is included
in the record.
The next section of the Placement Information Record
is structured around the seven developmental dimensions of
children’s needs. Emotional and Behavioural Development
is the first dimension, and follows from the preceding section
on Placement Routines. Carers reported that they
found it helpful to have information about a child/young person’s
Emotional and Behavioural Development recorded at
the beginning of the record.
- Developmental dimensions
Each of the developmental dimensions contains two types
- Key background information about the child or young person
and their family
This builds on the information already provided to
carers through the Referral and Information Record.
For example in the Health dimension:
||Does the child/young person have any outstanding medical
or dental appointments?
||Is there an appointment card?
|| If Yes, has this been given to the carers?
- Arrangements and actions
These identify who will be responsible for taking any
actions necessary to meet the child or young person’s
needs. For example:
|Health: Arrangements and actions
|Who will take the child/young person for
routine medical and dental treatment?
|Who will take the child/young person to
any outstanding medical or dental appointments?
|If costs are incurred, for example if the
appointment is some distance from the
placement, how will these be met?
The Health dimension contains parental consent to
particular medical treatment(s) and must be signed by the
child/young person’s parent and/or the council with
social services responsibilities if they hold parental responsibility.
Contact Arrangements are recorded in the section
covering Family and Social Relationships. It is expected
that details of all members of the child/young person’s
birth family and significant others will be recorded in this
section even when contact arrangements are not yet in place.
The final section of the Placement Information Record
contains the agreements for a child/young person becoming
accommodated. It should be completed by the parent(s) or person(s)
with parental responsibility, the child/young person, where
appropriate, and the carers.
The completed Placement Information Record and Agreements
should be signed by the team manager and copied to all parties.
The Placement Information Record should
be updated prior to each statutory review.