Home
 Introduction
 Records and
 recording
 Recording skills
 Pitfalls in recording
 Recording in
 residential care
 Video Exercises
 Training materials
 Resources
 
 About Write Enough
 Order CD copies
 

Integrated Children's System

Review Record

There are three review records:

  • for children and young people who have received a core assessment and have a Child’s Plan;
  • for children and young people whose names have been placed on a child protection register and have a Child Protection Plan;
  • for children and young people who are looked after and have a Care Plan and for young people who are looked after and have a Pathway Plan.

These records follow the same format but differ where they take account of specific requirements in relevant regulations and guidance.

The Review Record supports the following processes:

  • monitoring the child or young person’s developmental progress over time and identification of where needs are being met, partially met or are unmet;
  • updating key information on the child or young person’s progress ;
  • consideration of the impact of services on a child or young person and identification where planned services have not been provided;
  • consideration of whether the Care Plan and placement continue to meet the needs of a looked after child;
  • identify and recommend any changes to the plan for the child or young person.

View Integrated Children's System Review Record for Children in Need (PDF format)

View Integrated Children's System Review Record for Child Protection (PDF format)

View Integrated Children's System Review Record for Looked After Children (PDF format)

Completing a Review Record

The Review Record is in two parts:

  • Part One is a review of the impact of actions and services provided to a child or young person and family, and records key changes. It is completed by the social worker with responsibility for the child or young person’s case;
  • Part Two is an evaluation of the plan that is in place for the child or young person. It is completed by the review chair who evaluates the extent to which the plan is meeting the needs of the child or young person and identifies any changes that are required in the light of information presented at the Review.

Key Features: Part One

  • Those involved in the review process

    All those currently involved in supporting the child or young person, including parents, should be involved in the review process. Details of the child or young person’s involvement are recorded in Part Two of the review.

  • Details of social work interventions since assessment/admission/last review

    This records the dates that the child or young person and other family members were seen. For care leavers up to their 19th birthday dates of all contact with the young person, including letter and telephone contact should be recorded.

  • Review of Progress

    The Review Record follows the domains of the Framework for the Assessment of Children in Need and their Families. Each of the child/young person’s developmental dimensions are specified. There are also sections on Birth Family: Parenting Capacity and Birth Family: Environmental Factors and Corporate Parent: Parenting Capacity and Corporate Parent: Environmental Factors.

The structure of each developmental dimension is the same:

  • Review of the child/young person’s progress as rated in the last Assessment and Progress Record

    If an Assessment and Progress Record has not been completed this should be left blank;

  • key indicators

    These collect information about the progress of individual children and young people that are required for strategic planning;

  • key changes

    Some dimensions record key changes since the last review or assessment. These are intended to ensure that specific details are recorded to monitor the child or young person’s development and progress and to contribute to the child/young person’s Chronology. For this reason the format for recording information corresponds to that in the Chronology.

  • Review of planned actions

    This section records the outcome of the actions and services contained within the plan for the child or young person, along with the impact of any unplanned services. All services received by the child/young person should be considered, including actions to be taken by the child or young person and their family. The actual level of services received should be recorded.

    For example the Care Plan for Isobel White, aged 12, developed on the 7th of April 2002 identified the following actions in relation to her health.

Child/young person’s identified developmental needs & strengths
How will these needs be responded to: actions undertaken &/or services to be provided
Frequency & length of service: e.g. hours per week
Person/agency responsible
Date services to commence/
commenced
Planned outcome: progress to be achieved by next review or other specified date
Isobel suffers from nocturnal enuresis
Continued attendance at enuresis clinic
Once a month
Mrs White
11.05.2002
Reduction in level of episodes.
Isobel has a frozen shoulder following a fall
GP to be approached for referral to physiotherapist
 
Mrs Stein
(foster carer)
08.04.2002
Isobel’s shoulder will be better
Isobel is experiencing anxiety attacks at school
Referral to CAMHS
 
Jim Smith
(social worker)
08.04.2002
Isobel and school will report that she is less anxious

At Isobel’s three monthly review the following progress was recorded:

(not full table)
Actions and services provided: both planned and unplanned services and actions
Frequency & length of service: e.g. hours per week
Person/agency responsible
Date services
commenced
Planned outcome: progress to be achieved by next review or other specified date
Date services ended
Actual Outcome: progress made, reason services ended or not provided
Continued attendance at enuresis clinic
Once a month
Mrs White
11.05.2002
Reduction in level of episodes
15.8.2002
There have been no episodes since 10.4.2002
Mr and Mrs Stein started programme with Isobel
nightly
Mr and Mrs Stein
08.04.2002
See above
 
See above
Isobel was seen by physiotherapist
fortnightly
Mr Eascote
physiotherapist
18.04.2002
Isobel’s shoulder will be better
30.5.2002
Isobel’s shoulder is now better.
Referral to CAMHS made
08.04.2002 – no service response.
 
Jim Smith
(social worker)
08.04.2002
Isobel and school will report that she is less anxious
 
Isobel remains anxious about school but her teachers report an improvement.
  • Outcomes

    This is intended to record the practitioners overall assessment of progress, the factors that have most influenced this and the child young person’s needs in the dimension. In the example above, although Isobel continued to attend the enuresis clinic the practitioner may feel that the key factor in achieving the change was the fact that foster carers woke Isobel for the toilet during the night.

  • Review of Care Plan for Looked After Child/Young person

    Identifies whether the current Care Plan remains appropriate to the child or young person’s needs. Practitioners should explain any proposed change(s) and identify the new plan.

  • Review of Placement Arrangements and Agreements for Looked After Child/Young person

    This section also considers the key issues relating to the placement and the practitioner’s views on its suitability for the child/young person. Any proposed change of placement should be identified.

  • Review of Contact Arrangements for Looked after Child/Young person

    All members of the child or young person’s immediate birth family should be recorded in this section, including step and half siblings, even where no contact has taken place. This will ensure that the review considers contact arrangements for all members of the child or young person’s immediate birth family.

    The review of contact arrangements asks practitioners to identify with whom the child/young person has had contact since the last review. It does not ask for the frequency of contact. It is expected that this will be covered in the discussion. This section does, however, ask practitioners to record whether there are any issues in relation to contact.

Key Features: Part Two

There is no set agenda for the review. The review, although not necessarily the actual review meeting, should consider the following areas:

  • Each of the child/young person’s developmental needs, the progress the child/young person is making, the impact of services being provided and any outstanding needs the child/young person might have.
  • The parenting inputs the child/young person is receiving. This will include the actions of birth family, carers and the local authority as the child’s corporate parent.
  • Family and Environmental Factors. This includes the caring environment being provided to the child/young person and the influence of birth family and carers parenting.
  • Contact Arrangements, how these are working and how they support the Care Plan for the child/young person.
  • Whether the existing Care Plan continues to meet the child/young person’s needs.
  • Whether the placement is meeting the child/young person’s needs.

It is expected that the review chair will decide how each area will be covered in the review. For example, if a child/young person has complex educational needs the review chair may decide that it is better to have separate meeting to consider educational issues in more depth. The chair would use information from this meeting to inform their review of the child/young person’s progress and Care Plan.

  • The Review Process

    This records how the review was conducted and how the child or young person was involved in the process. For some children and young people looked after it may be in their best interests to hold their review as a series of meetings because of the complexity of the issues involved or because of tensions between key participants.

    It is expected that children and young people will be at the heart of the reviewing process and actively consulted about arrangements for the meeting and supported to contribute, in accordance with their age and ability.

  • Summary of Review Discussion

    This is the chair’s notes of the meeting and will form part of the record of the meeting to distribute to participants.

  • Decision of Review Child Protection Conference

    This should be completed where the review is a child protection conference review.

  • Recommended Future Actions

    Having gathered all the information available, the chair of the review in consultation with other participants is asked to consider whether changes should be made to the plan for the child/young person.

    As some recommendations may have resource implications it will be the responsibility of each Council with Social Services Responsibility to decide how the recommendations of the review will be ratified within their organisation.

  • Care Plan

    On the basis of the information available to the review the chair must decide, in the case of looked after children, whether any changes are required to the overall aim of the Care Plan to meet the child’s needs.

  • Contact Arrangements

    The chair should also decide whether there should be any change in contact arrangements.

The final page identifies any other plans and agreements that may need to be up dated as a result of the review. It also records the date and time of the next review and the signatures of those involved.

 
 
 
By Steve Walker, David Shemmings and Hedy Cleaver
Copyright information | Disclaimer