What constitutes the record?
It is important to differentiate between the
casefile and the case record. In this training and resource
pack we have used the term case record to refer to all the
records, both written and computerised, held by social services
on an individual child or young person.
The casefile stores written information about an individual
child or young person. It will typically include a basic
information sheet, contact and detailed records, an assessment
and re-assessments, plans, reports and correspondence, from
within social services and other agencies involved with
the child or young person.
The case record may be made up of several casefiles, which
may be held in different parts of the agency. It is important
that these casefiles are cross-referenced with one another
and that important information is transferred between casefiles.
This will generally be achieved through the agencies computer
system, which should keep a record of all casefiles and
their location and status, i.e. open, closed, pended and
by regular case summaries which can be copied to all agency
practitioners working with a case. For example the practitioner's
summary can be copied to the residential key worker and
the key worker's summary can be copied to the practitioner.
It is important that all the casefiles which constitute
an individual's case record are well maintained and kept
safe as family members who may have to access the case record
will have the right to access information from all the casefiles
relating to the individual child or young person.
Below are details of four children and young
people. Click on any one of them to identify what should
constitute the record in each case.